Tips for newcomers

Each staff member has their own page on the staff pages of the Institute, which includes a photo, contact information and job description. The page is created by Kirsi Häkämies (Publication and Communication Team) but after that each staff member has to update their own page (see instructions here). The photograph is taken by Martti Minkkinen (martti.minkkinen@jyu.fi).
The newcomers also introduce themselves on the Newcomers page. The text is sent to Kirsi Häkämies, who adds it on the page.
Important contact information can be found at ”Whom do I contact?”

Absences

In case of an absence, please contact your closest supervisor immediately.
In case of a sick leave lasting from 1 to 3 days, it must be registered into the SAP system, instructions.
In case of a sick leave longer than three days, the employee must immediately inform his/her supervisor and fill in an electronic absence form for the whole sick leave period in the SAP Portal immediately after returning to work. The employee must always have a medical certificate for these sick leaves.
Additional information on sick leaves and other absences can be found here.

Broadsheets

Helsingin Sanomat and Keskisuomalainen can be found in the 3rd floor’s coffee room and 4A noppa and are not allowed to be taken elsewhere.

Brochures, power point presentations and logos

There is Finnish, Swedish and English brochure material available about the institute. If you need these, please contact Jouni Sojakka .
English institute logos can be found here.
An English power point presentation about the institute can be found here.

Changing rooms, lockers and showers

Cleanliness

Everyone takes care of their own wastepaper and cardboard boxes by emptying them into “Sulo”-bins.
Cardboard boxes are collected in the copying rooms
Bins for data protected material are found by each Canon multiuse device.
Printers’ toner cartridges are recycled: recycle bins can be found in the copy rooms.

Converis

Contact information

Doors

Front doors are open between 7.30 am and 8.00 pm. Use your electronic key card to access from 7.00 am to 6 pm. Other times you need a personal PIN code. More information: Clavis service desk.
Your own key provides access to your own noppa.

Exercise breaks

First aid

First aid closets can be found at each floor, as well as smoke detectors and fire hoses.
In case of fire alarm, the fire service always has to check through the premises. Do not use the elevator during the alarm.
Please be aware of the exit routes and safety plan of the building. Each room should have an orange leaflet, which includes all the important safety instructions (in Finnish only).

Informing and press releases

The institute’s mailing list is ktl@lists.jyu.fi.
If you have any questions regarding press releases or related matters, please contact Jouni Sojakka (040 805 4287, room A422).

Mail

Each floor has boxes for incoming and outgoing mail (“Saapuneet/Lähtevä”)
If you have any questions regarding express letters or packages, please contact the janitor (040 805 3300).
If you have any questions regarding courier services, please contact the secretary or amanuensis of your research group.

Multi-use devices

Canon instructions https://www.jyu.fi/palvelut/yopaino/en/instructions
If you face problems with the devices, do not leave them like that but instead go and request for help. Usually the help can be found in no time but if not, please contact either

Raili Puranen (A333) or
University Printing Services. Messages about machines, IDs or service to: printmaster@jyu.fi, tel. 050 441 4030 (mon - fri 8.00 - 16.00)

Large copy amounts are printed at the Jyväskylä University Press (040 805 3654).

Parking

Parking is allowed only on marked spaces. A parking license is usually needed. Order the license.

Tutka

TUTKA is a research and publication data system developed at the University of Jyväskylä. Tutka in English.

Koulutuksen tutkimuslaitos